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How to organise a fundraising ball or party


Get dressed up and raise money for Bliss. Take a look at our top tips which will help you plan and run a successful event to support babies born premature or sick.

Date

When picking a date for your event make sure you:

  • Allow between 6-12 months to organise the event.
  • Check for major sporting or public events so that it doesn’t clash.
  • Invite your guests as soon as you can but no later than about 12-8 weeks in advance.
  • Consider sending a ‘Save the Date’ in advance of this.
  • Don’t try and do it all alone if it is a big event.
  • Put together a group of people who can help and assign them jobs (decorations, ticket sales etc.)
  • Think about recruiting additional volunteers on the night.

Budget

  • Decide your income and expenditure budget at the start and make sure you monitor all costs carefully.
  • Check for hidden costs such as running a cash bar or a cloakroom.
  • Please do not take on any personal debt to organise an event for Bliss. 

Venue and theme

  • Your venue can be the biggest attraction for your guests, so think outside the box.
  • Base the rooms size on how many people you think you can realistically sell tickets too.
  • Even the least glamorous location can be dressed up to look spectacular if you pick the right theme!
  • Bliss can also provide you with materials to help decorate your venue. Get in touch to find out what we have available.

Food and drink

  • Many venues will expect you to use their catering or pick from a list of approved providers.
  • Think realistically about what your guests will expect and how extravagant food and drink needs to be. 
  • Check dietary requirements of your guests and ensure there are soft drinks on offer.

Promotion

  • Local radio and media can help promote your event. Contact us for help on how to publicise.
  • Ask 10 friends to invite 10 people to give your initial tickets sales a boost.
  • Encourage people to take a table of tickets (perhaps offer a discount).
  • Put together a poster advertising the event and ask anyone you can to display this.
  • Ak the venue if they are able to help promote.

Tickets

  • Base your ticket price on covering all costs, then all funds raised on the night can be donated to Bliss.
  • Consider offering a range of ticket prices (e.g. paying more to sit closer to the front of the room).
  • You must make it clear what percentage of money is coming to Bliss. Use phrases such as ‘All profits to will go to Bliss’, ‘All funds raised on the night will be donated to Bliss’.

Auction and raffles

  • An auction can be a great way to raise money but consider your audience carefully when collecting prizes.
  • Choose a good auctioneer who will keep everyone’s attention.
  • A few carefully chosen items (5-10) will have the most impact and keep people’s attention.
  • For smaller prizes, consider a silent auction and a raffle.
  • See our information about raffles here.

Sponsorship

A great way to raise extra money or underwrite your costs. Local businesses may be willing to offer free or discount services. For example: printing tickets, invitations and programmes, providing auction or raffle prizes.

Additional ways to raise money

  • Head and tails -Sell tickets to participants. Players place their hands on their heads or bottom, the MC tosses a coin. If it lands on heads all the people with their hands on their bottoms sit down; this continues until there is one person standing who wins a prize.
  • Ask people to donate to take home the flowers at the end of the night
  • Gift Aid can be claimed on donations but cannot be claimed on ticket sales, raffle, and auction. Contact Bliss for more information about Gift Aid.

Bliss

  • Please send any materials including the Bliss logo to us for approval.
  • If you use the logo it MUST be accompanied by our registered charity no. 1002973 and Scottish registered charity SCO40878.
  • Please let us know if you would like someone to speak about Bliss at your event.

After your event

  • Count up the amount raised on the night with a witness and contact us to pay in your fundraising.
  • Thank your guests, volunteers and sponsors with the total raised and a few photos.
  • Send a press release to local media with photos.

Thank you

The Bliss Events team are here to help you however we can, so please get in touch and share your plans with us. Thank you for supporting Bliss and helping premature and sick babies to have a brighter future. Email the Events Team by clicking the link below or call 020 7378 4775

Get in touch with Bliss

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